GUIDELINES TO AUTHORS FOR MANUSCRIPT PREPARATION

South East European Journal of Emergency and Disaster Medicine publishes previously unpublished scientific and professional papers on theoretical and clinical aspects of emergency medicine, resuscitation, disaster medicine and other fields of medicine dealing with problems related to urgent care for critical patients. The journal is published in Serbian and English language. All articles are reviewed

Original papers, case reports, review articles, articles on the history of medicine and health culture of books and journals, letters to the editor and other medical information are admitted for publication. The authors propose a category of their paper.

Manuscripts should be prepared in accordance with the „Vancouver Style“ „Uniform Requirements for Manuscripts Submitted to Biomedical Journals“, recommended by the ICMJE (International Committee of Medical Journal Editors – Ann Intern Med. 1997; 126: 36-47.) Or in accordance with the version of the Serbian language „Uniform requirements for manuscripts submitted to biomedical journals“, Srpski arhiv za celokupno lekarstvo, 2002;130(7-8):293.

Manuscripts in the electronic version send to the following address: seejournal.office@gmail.com

Sent manuscripts implies that authors do not include the results that the authors have already published in another journal or similar publication Certificate of authorship. should be accompanied with the manuscript (if possible – with electronic signatures of all authors)

Editorial Board gives all the work to expert review

All the details that might identify particular patient(s) should be carefully avoided (or obtain written consent for the disclosure of the patient)

When there is consent should be stated in the article.
Papers will not be returned and no honoris.
The editorial board is not responsible for any loss of manuscripts in the mail. It is advisable for authors to be sure to keep a copy of the manuscript.

TECHNICAL REQUIREMENTS

Manuscripts should be submitted only in electronic form.
Electronic form of manuscripts may be submitted by e-mail or on disk. Files prepared by the special instruction.
In electronic form, put the final version of the manuscript.
The full text, references, table captions and legends of the picture should be in a single document. Paragraph write with Left Alignment. Do not divide words into syllables at the end of the line. Do not use retractable entire paragraph (Indentation). Use a blank line before and at the end of the paragraph. Insert only a blank space after the punctuation mark. Allow the titles and subtitles are flattened against the left edge. Use bold (bold), italics (italic), sub- and superscript, underline only where necessary. Same tables, figures and graphs, author can insert into your messages to where they should appear in the paper (we recommend that more complex graphs, photos etc. author should attach in the specific file). It is best to be prepared text files in Microsoft Office Word program (with the extension .doc). It is recommended Times New Roman font, size 12 p. Of acceptable formats for charts, illustrations and photographs, in addition to MS Word, even Adobe Illustrator, Adobe Photoshop, JPEG, GIF, PowerPoint, and PDF. Files should be clearly marked.

If You are sending a disk, on the cover disc should write the name and surname of the first author, a shorter version of the title and the names of all files with the extensions that are on the disk. The disc must be addressed to the editorial board (Zavod za hitnu medicinsku pomoć Niš, Vojislava Ilića bb, 18000 Niš, indicating „the journal Southeast European Journal of Emergency and Disaster Medicine“ – the editor in chief)

If You are sending Your paper with e-mail, in a cover letter please provide title, name and surname of the first author and the names of all the files that you send. File is sent in e mail Atachment. Thus prepared to send an e-mail address seejournal.office@gmail.com
The manuscript is accepted for publication only after the decision of two anonymous reviewers. Reviewer is submitted manuscript without the authors’ names and institutions, so that the double anonymous peer review (the authors are unknown to reviewers and reviewers are unknown to authors). Editor decides of a priority of the publication of materials accepted for printing

MANUSCRIPT PREPARATION

A manuscript should consist of 1) Title Page, 2) Abstract with Keywords, 3) Text, 4) Acknowledgements (optional), 5) References. Pages should be numbered consequently in the top or bottom right-hand corner, commencing with the Title Page.

1. Title Page

a) The title should be short, clear and informative, should not contain abbreviations and should correspond to the content of the paper. Subtitles should be avoided.
b) Full names and surnames of the authors, together with years of birth are to be given
c) Official names and places of authors’ institutions, in order corresponding to the indexed numbers of the authors
d) Symbols: ¹, ²… etc. idenditify the correlation between the authors and their institutions.
e) Name, address and telephone numbers (office, mobile and fax), contact email of the author in charge of correspondence with regard to the manuscript.
f) Name and address of the author for of-print requests
g) Short title of the paper (max 40 characters) at the bottom of the page

2. Abstract and Keywords

Page 2 should contain a structured abstract written in both Serbian and English. Abstract should be written in short sentences. It states the aim of the work, basic methods (the choice of examinees or laboratory animals; methods of research and analysis), results (exact data and statistic relevance) and main conclusion.

New and important aspects of the study or observations should be emphasized. The abstract has following subtitles: Aim(s), Results and Conclusion. Abstracts of original works should be written in 250 words, whereas abstracts written in English could be as long as 450 words. A structured abstract for casuistry should not exceed 150 words, with following subtitles: Introduction, Case Study and Conclusion. Three to six keywords or short phrases which summarize the content of the paper should be given under „Keywords” below the Abstract.

Next page should contain a short 200-300 word summary (Abstract) in English with Keywords, which refers to papers with a compulsory abstract in Serbian. Abstracts in English and Serbian should have the same structure.

3. Article Text.

An original work should have the following subtitles: Introduction, Aim, Method, Results, Discussion, Conclusion, References. Patients’ names should not be used, as well as their initials or anamnesis numbers, especially not in illustrations. Scientific literature review includes: Introduction, corresponding subtitle, Conclusion and References. Reviews can only be published by authors who specify at least five auto-citations (references in which they appear either as authors or as co-authors of the work).

The volume of the manuscript. Total volume of the manuscript – consisting of Title Page, Abstract, Article text, References, all illustrations including legends (tables, photographs, graphs, schemes, drawings), Title page and Abstract in English – for an original work, announcement, scientific literature review and clinical practice guide should not exceed 5,000 words, or 2,000 words for case studies, 3,000 words for an article in medical history, and up to 1,000 words for articles belonging to other headings. Word count check can be done in Word application, through submenu Tools-Word Count or File-Properties-Statistics.

Introduction A hipothesis (if there is one) and the aims of the work deriving from that hipothesis should be noted. A brief argumentation of the reasons for the study or research should be given. Only strictly relevant literature data should be specified here, without detailed discussions of the subject of the work. Do not disclose the data or the results from the paper.

Methods. The choice of methods of observation or experiment methods (cases or laboratory animals, including control groups) should be explained clearly. Identify methods, apparatus (producer’s name and place in parenthesis) as well as procedures, in order to enable other authors to repeat the results. For standard methods, including statistical ones, only reference data should be given. Specify literature data and give short descriptions of published methods which are less common. Describe new or significantly modified methods, state reasons for using them, including their generic names, dosages and administration (im, per os, iv, sc, ip, etc.). Do not use commercial names of drugs and other medicaments.

Ethical standards. When reporting on experiments on humans, it should be emphasized if the procedure was done in accordance with the Declaration of Helsinki and Recommendation for Conduct of Clinical Research from 1975, revised in 1983. The compliance of the authorized ethics committee is also obligatory. Names, initials or patients’ card numbers should never be published, especially if the material is illustrated. You should also state if the principles of animal protection according to laws and regulations were followed in experiments.

Statistics. A detailed account of statistical methods used should be given in order to enable a well informed reader to check the results. Whenever possible, quantify the results and also state the corresponding statistical flaw index (e.g. SD, SE or credibility borders). Avoid relying only on statistical testing of the hypothesis, such as r value, which does not provide relevant quantitative data. Always discuss the plausibility of experiment subjects. Give details on randomization (random choice method). Describe the methods used in blind experiments, specify the number of observations. Report on the number of failed observations (such as when patients drop out of clinical research). If and whenever possible, reference literature data for study design and statistical methods should be standard works rather than articles in which these data were first published.

The use of standard computer programs should be noted. Statistical methods description should be given under Methods. When summarizing the results under Results, you should also specify which statistical method was used for the analysis. Tables and pictures should be restricted to those necessary for explaining and supporting the hypothesis of the paper. Graphs should be used to replace tables with excess data. Do not repeat data presentation in graphs and tables. Define statistical terminology, abbreviations and most of the symbols.

Results Results should be reported in logical sequence throughout the text as well as in tables and illustrations. Do not repeat all the data from the tables or illustrations in the text; emphasize or summarize only significant observations.

Discussion New and significant aspects of the study and the conclusions which can be drawn from them should be emphasized. Do not repeat in detail the data or other material previously disclosed in Introduction or Results. Implications of findins and their restrictions, including those of relevance for future research, should be included in Discussion. Observations should be connected to other relevant studies, in particular those done within the last three-year period, and only in special cases older than these. Relate the conclusions to the aims of the paper, avoiding firm statements and conclusions that are not fully supported by research data. Also avoid accentuation of any primacy and allusions to a work that has not been finished yet. Bring out new hypothesis when justified, but clearly label them as new. When appropriate, recommendations can be included.

4. Acknowledgments

After Discussion and before Reference, when needed, the following acknowledgments can be added in one or more sentences (a) contribution of an individual who needs to be recognized and awarded but does not deserve co-authorship, e.g. support of the head of department; (b) acknowledgment for technical support; (c) acknowledgment for financial and material support, underlying type of support etc.

5. References

References should be listed in order of appearance in the text. The number of references should not exceed 30, except in reference overview where there could be up to 50. Most of the cited works should not be older than 5 years. Avoid using abstracts as reference. Identify references in text, tables and legends using ordinal numbers in square brackets [1]. All data on cited literature must be correct.

All works, regardless of their original language, are to be cited in English, with reference to the source language in parenthesis after the title (e.g. in Serbian, in Russian, in French, etc.). The style of citing should be the same as in Index Medicus (see the examples below). Citations from abstracts, secondary publications, oral announcements, unpublished papers, certified and classified documents are not accepted. References to papers accepted but not yet published are acceptable, but should be designated as „in press” and with the name of journal.

Examples of correct reference forms:

Journal articles

(1) Standard journal article (name all the authors, but if their number exceeds six, name six and add et al.
Jurhar-Pavlova M, Petlichkovski A, TrajkovD, Efinska-Mladenovska O, Arsov T, Strezova A, et al. Influence of the elevated ambient temperature on immunoglobulin G and immunoglobulin G subclasses in sera of Wistar rats. Vojnosanit Pregl 2003; 60(6): 657–612.

(2) Organization (Institution) as author
The Cardiac Society of Australia and New Zealand. Clinical exercise stress testing. Safety and performance guidelines. Med J Aust 1996; 164: 282–4.

(3) No author
Cancer in South Africa [editorial]. S Afr Med J 1994; 84: 15.

(4) Volume with supplement
Tadić V, Ćetković S, Knežević D. Endogenous opioids release: an alternative mechanism of cyanide toxicity? Iugoslav Physiol Pharmacol Acta 1989; 25 Suppl 7: 143–4.

(5) Tome with supplement
Dimitrijević J, Đukanović Lj, Kovačević Z, Bogdanović R, Maksić Đ, Hrvačević R, et al. Lupis nephritis: histopathologic features, classification and histologic scoring in renal biopsy. Vojnosanit Pregl 2002; 59 (6 Suppl): 21–31.

6) Volume with part (Pt)
Ozben T, Nacitarhan S, Tuncer N. Plasma and urine sialic acid in non-insulin dependent diabetes mellitus. Ann Clin Biochem 1995; 32 (Pt 3): 303–6.

(7) Tome with part
Poole GH, Mills SM. One hundred consecutive cases of flap lacerations of the leg in ageing patients. N Z Med J 1994; 107 (986 Pt 1): 377–88.

(8) Tome without volume
Turan I, Wredmark T, Fellander-Tsai L. Arthroscopic ankle arthrodesis in rheumatoid arthritis. Clin Orthop 1995; (320): 110–24.

(9) No volume and tome
Browell DA, Lennard TW. Immunologic status of the cancer patient and the effects of blood transfusion on antitumor responses. Curr Opin Gen Surg 1993: 325–33.

(10) Pagination in Roman numerals
Fisher GA, Sikic BI. Drug resistance in clinical oncology and hematology. Introduction. Hematol Oncol Clin North Am 1995 Apr; 9 (2): xi–xii.

Books and other monographs

(11) Single author
Ringsven MK, Bond D. Gerontology and leadership skills for nurses. 2nd ed. Albany (NY): Delmar Publishers; 1996.

(12) Editor as author
Balint B, editor. Transfusiology. Beograd: Zavod za udžbenike i nastavna sredstva; 2004 (In Serbian).

(13) Book chapter
Mladenović T, Kandolf L, Mijušković ŽP. Lasers in dermatology. In: Karadaglić Đ, editor. Dermatology (In Serbian). Beograd: Vojnoizdavački zavod & Verzal Press; 2000. p. 1437-49.

(14) Congress proceedings
Kimura J, Shibasaki H, editors. Recent advances in clinical neurophysiology. Proceedings of the 10th International Congress of EMG and Clinical Neurophysiology; 1995 Oct 15–19; Kyoto, Japan. Amsterdam: Elsevier; 1996.

(15) Paper from congress proceedings
Bengtsson S, Solheim BG. Enforcement of data protection, privacy and security in medical informatics. In: Lun KC, Degoulet P, Piemme TE, Rienhoff O, editors. MEDINFO 92. Proceedings of the 7th World Congress on Medical Informatics; 1992 Sep 6–10; Geneva, Switzerland. Amsterdam: North-Holland; 1992. p. 1561–5.

(16) Dissertation
Knežević D. The importance of decontamination as an element of complex therapy of poisoning with organophosphorous compounds [dissertation]. Belgrade: School of Veterinary Medicine; 1988 (In Serbian).

Other publications

(17) Newspaper article
Vujadinović J. The inconsistency between federal and republican regulation about pharmacies. In between double standards (In Serbian). Borba 2002 February 28; p. 5.

(18) Dictionaries and similar references
Kostić AĐ. Multilingual Medical Dictionary. 4th Edition. Beograd: Nolit; 1976. Erythrophobia; p. 173–4.

Unpublished work

(19) in press
Pantović V, Jarebinski M, Pekmezović T, Knežević A, Kisić D. Mortality caused by endometrial cancer in female population of Belgrade. Vojnosanit Pregl 2004; 61 (2): in press. (In Serbian)

Electronic references

(20) Article in electronic form
Morse SS. Factors in the emergence of infectious disease. Emerg Infect Dis [5serial online] 1995 Jan–Mar. Available on URL: http://www.cdc.gov/ncidod/EID/eid/htm, Accesed at: 12.09.2005.

ILLUSTRATIONS

Tables. Tables are marked in Arabic numerals following the order of appearance in the text, with titles in both Serbian and English. Tables should be made only in Word, through Table-Insert-Table menu, by defining the exact number of columns and rows of the table grid. Cells should be merged or split by clicking the right mouse button – using the options Merge Cells and Split Cells. Never make two separate tables for English and Serbian – you should enter both texts into the same cell and within the same table. Use the Times New Roman font, character size 12 pt, with single spacing and without indentation.

Abbreviations used within the table should be explained in the legend below the table in both Serbian and English.

Each table should be printed on a separate page. Submit one copy of the table with each copy of the text (in total three copies of the table for the manuscript submitted).

Photographs. Photographs are numbered in Arabic numerals following the order of appearance in the text, with titles in both Serbian and English. Submit three copies or sets for each photograph, in separate envelopes. Only original photos will be accepted (black and white or colour), in glossy paper (not in matte), preferably 9×13 or 10×15 cm.

Each photograph should be labeled on the back side. Write the number of photograph on the label and mark the upper side of it by an up-arrow. Make sure photos do not get damaged in any way.

Digital photos should be submitted on a CD and printed as well, paying attention to the quality (sharpness) and the size of the digital copy. Preferable resolution should be at least 150 dpi, photo format 10×15 cm, and digital format *.JPG.

If the authors cannot submit original photos, the originals should be scanned as Grayscale with 300 dpi resolution and in original size and submitted on a CD.

Photographs can be published in colour, in which case additional costs of printing are covered by the author.

Graphs. Graphs should be made and submitted in Excel, so that all the values throughout cells could be seen. Graphs should then be linked to a Word document, where they are marked in Arabic numerals in order of appearance in the texts, with titles in both Serbian and English. All the data within graphs should be typed in Times New Roman, in Serbian and English. Abbreviations used in graphs should be explained in a legend below it in both languages. Each graph should be printed on a separate page and a copy submitted with each copy of the text (in total three copies for the manuscript submitted).

Schemes (drawings). Schemes should be done in Corel Draw or Adobe Illustrator (vector and curve applications). All data within the scheme should be typed in Times New Roman, in both Serbian and English, character size 10 pt.

Abbreviations used should be explained in a legend below the scheme in both Serbian and English.

Each scheme should be printed on a separate page and one copy submitted with each copy of the text (in total three copies for the manuscript submitted).

COVER LETTER

The manuscript should be accompanied by a cover letter signed by all the authors of the work. The cover letter should include: a statement that the work has not been published earlier and that it has not been submitted for printing in another journal at the same time, as well as a statement that the manuscript has been read and approved by all the authors who meet the authorship standards. All reproduction and copyright permits should be included for previously printed material, as well as for the illustrations used and publishing information on acclaimed individuals or naming people who contributed to the work.

SUBMISSION OF MANUSCRIPTS

The manuscript, together will all illustrations, could be sent by registered mail, by email (seejournal.office@gmail.com) or submitted in person in the Editorial office. If the manuscript is sent by mail, the text should be submitted in three copies and on a CD (electronic and paper copies should be identical).

NOTE

Manuscripts which do not meet the requirements of these guidelines cannot be submitted for review and will be returned to the authors for completion and correction. By following the guidelines for manuscript preparation, you can make the whole procedure until publication in the journal considerably shorter, which will have a positive impact on the journal’s quality and regularity of publication.

Editorial adress:

Southeast European Journal od Emergency and Disaster Medicine
seejournal.office@gmail.com